The form at the top of the page lets you add new accounts to ClearCheckbook. We don't limit the number of accounts you can use, so you can create as many accounts as you'd like.
There are two methods for adding an account to ClearCheckbook.
Method 1 lets you connect ClearCheckbook to a bank account so all of your transactions are automatically synced to ClearCheckbook. You can learn more about this in the GeneralSync with BanksConnect to a Bank Knowledge Base section
Method 2 is how you can create your own account in ClearCheckbook that isn't connected to any of your bank accounts.
The screenshot below shows the Create Account form with both methods.
Sample Create Account Form
The screenshot below shows how the Create Account form changes slightly when the Credit Card account type is selected
Sample Create Account Form w/ Credit Card chosen
The Create Account form contains the following fields:
You can give your account any name you want.
You can set what kind of account this is. The options are Cash, Checking Account, Savings Account, Credit Card, Investment, Loan
The only account type that changes the behavior of an account is the Credit Card type. This gives you access to tools to help keep track of credit card purchases and payments. All other types are simply for organizational purposes.
This is set to your default currency but you can change it as needed if you have accounts in multiple currencies.
Optional You can set the starting balance of the account here if you don't want to enter all your transaction history for the account. Learn more about Initial Balances
Optional If you have set up any account groups and would like to assign this account to a group, you can select that group here.
Optional If you chose the Credit Card type, you can enter a credit limit. The Account Balances list will show how close you are to your limit if you enter a value here.
The Accounts List shows all of your accounts and gives you the ability to edit any aspect of that account.
Sample Account list
The accounts list shows you everything you need to know about your accounts:
The name of your account.
This will show you whether the account is connected to a bank and automatically downloading your transactions.
What kind of account this is. The options are Cash, Checking Account, Savings Account, Credit Card, Investment, Loan. These are mostly used for identification purposes and don't change the behavior of the account (with the exception of the Credit Card type.)
The currency you have set for this account.
Optional If you set up an initial balance for this account, it is shown here.
Optional If you have set up any account groups and added this account to a group, the group name is shown here.
Optional If you chose the Credit Card type and entered a credit limit, it will be shown here.
Click to bring up the Edit Account form.
Syncing with a Bank
If you're a ClearCheckbook Premium member, you have the ability to connect to your bank accounts so your transactions are automatically downloaded to ClearCheckbook.
You can learn more about connecting with your bank in the GeneralSync with BanksConnect to a Bank Knowledge Base section
Edit an Account
You can make changes to an account from the Accounts List by first clicking on the Manage icon at the top right side of the account.
Click to bring up the Edit Account form
When the Edit form loads, you can make the necessary changes to your account and then click the Save button to save your changes.
Edit Account form
If you mark an account as inactive, it will not appear in any of the drop down lists or selection boxes throughout ClearCheckbook. The account will also appear at the bottom of your Accounts List and it will be slightly grayed out.
In the screenshot below, the account named Checking has been marked as inactive.
Sample Account list w/ Inactive Account
You can mark an account as inactive by editing the account and unchecking the Active checkbox.
Uncheck to make account inactive
Delete an Account
You can delete an account from the Accounts List by clicking the red Delete button. When you do, you will be presented with two different options: Delete Account & Transactions and Delete Account Only.
If you select Delete Account & Transactions, the account and all transactions currently assigned to that account will be deleted.
If you select Delete Account Only, the account will be removed and all transactions currently assigned to that account will now be labeled as No Account since they do not have an account associated with them.
Account Groups let you organize your accounts into groups of your choosing. Any accounts added to a group will contribute to that group's balance in the Account Balances lists. You can also search via groups and run certain reports on account groups.
The Account Groups form only has two fields: Group Name - the name of the group. Exclude from overall balances - when checked, this option will exclude any accounts from this group from your overall balances.
Sample Account Groups form
Once you add a group, a list will appear below the Account Groups form that lists each group. You can edit or delete the groups as needed from here. If you delete a group, any accounts associated with that group will not be deleted.
Sample Account Groups list
After a group has been added, you can now add accounts to the group through the Accounts List or when you add a new account.
Selecting an Account Group
The groups and associated accounts appear separately in the Account Balances list as shown below.
Account groups in the Account Balances list
The Global Default Currency affects how your amounts will be formatted. This is also the currency that all others will be converted to if you have accounts with multiple currencies.
Global Default Currency selection
The Reset Accounts form will delete all of your existing accounts and restore them to the four default accounts that were created when you signed up for ClearCheckbook. Any transactions that are currently assigned to accounts will no longer have an account associated with them and will appear under the label No Account in your account balances list.
Reset your accounts back to the defaults
Calculating Initial Balances
The initial balance is used to set the starting balance for your account, prior to the transactions you added to ClearCheckbook. If you've added your entire transaction history for the account to ClearCheckbook, then you won't need to add an initial balance.
You can calculate your initial balance by taking the current balance on your bank statement and subtracting the sum of the transactions you have entered into ClearCheckbook that also appear on your bank statement.
Calculate your Initial Balance
Here is an example of how to calculate your balance:
Your bank statement balance: $2,500
The sum of transactions on ClearCheckbook: $1,750
Initial Balance = 2,500-1,750 = 750
In the example above, 750 is what you enter into the Initial Balance field.
To update the initial balance, follow the instructions for editing an account. The Edit Account form has a field for entering the initial balance.
What is No Account?
In order to show a true representation of your balances in the Account Balances list and Overall Balance, we still need to include transactions even if they aren't associated with an account. To do this, we assign those transactions to a label called No Account which will appear in your Account Balances list.
Example of No Account in your balances list
The No Account label will appear anytime you have a transaction or transactions that aren't assigned to an account. This can happen if you delete an account but opt to keep the transactions or if you mistakenly add a transaction but forget to assign it to an account.
To remove the No Account label you must either edit all the transactions that appear when you click on the No Account link and assign them to an account or delete the transactions. If you have any No Account transactions, a box will appear at the top of your Accounts List that lets you permanently delete all of them.
Example of option to delete No Account transactions